time-management

Preparing reams of paperwork, standing in endless queues, and waiting for hours on end to be attended to –  this has long been the order of the day for getting those more mundane things in life done. Thanks to advances in modern technology, however, all these soul destroying tasks are quickly becoming a thing of the past. We can now do our banking, pay our bills and renew our licenses and registrations from just about any location that has the appropriate internet connectivity for our digital devices. This is producing a modern consumer that is accustomed to being continuously on the move.

Time management for them entails using timesaving solutions that are often digital. It’s easy to see how there will soon be little left to slow them down…

Are your event experiences streamlined enough to keep up with evolving technology?

Because time is money, and guests have lower tolerance levels for time-wasting activities, you will need to look at how you can save your guests’ time, while engaging them in your event experience from the get-go.

How are you interacting with your guests before each event? Are you flooding their email inboxes with event invitations and reminders, or are things being done more tastefully and unobtrusively? When they get to your event, are you expecting your guests to stand in long queues to register? Do you require them to fill in forms and sign pieces of paper before letting them into the event? Or, is your registration process perhaps more seamless and effortless than this?

Event Registration Software helps to smooth the invitation and registration process considerably

Using automated Event Registration Software is one way to accomplish a more streamlined event experience that promotes effective time management for both yourself and your guests.

Uniquely designed event invitations are sent to each guest’s email inbox via an online Event Management Software system. Guest’s responses are then unobtrusively tracked and monitored through the same system.

Event Registration Software makes guests’ responses to your event invitations as easy as a single mouse click – so no prolonged RSVP process required for them to complete. Guest’s RSVPs can be automatically received and captured to one system for processing. Follow-up is only then needed with those guests who fail to respond to your invitations, so you won’t waste anyone’s time with an unnecessary phone call or email.

Event access is made easy through the QR code technology associated with your Event RSVP Software

Once at your event, Event Registration Software that generates unique QR codes for each guest allows them to use printed event tickets or tickets saved onto their mobile devices to speedily register and gain access to event proceedings. Personalised QR codes can also be loaded with information about each guest’s meal and dietary requirements, thus serving as a meal ticket. Automating processes in this way is a great time management and time saving trick.

Speeding up the registration and RSVP process frees up more time for you to wow guests at your event

With your event’s invitation and registration process properly taken care of through your choice of event management technology, you can focus on the finer details of pulling off a winning event.

How are those canapes and welcome drinks looking? If you need some additional information regarding upcoming event technology that you can incorporate into your guests’ event experiences, get in touch with us!

It’s for good reason that the ‘time management’ industry is a multi-million dollar business. Apps, calendars, digital diaries and organisation tools abound – each one promising to help you gain greater control over the measly 24 hours in a day. Unfortunately, mastering time management isn’t as easy as downloading an app. Getting the most out of your work day – when you’re confronted by constant interruptions, an intimidating to-do list and running on six hours of sleep – requires some insight into your relationship with time.

Mastering your time – even if you have a fire drill, lock your keys in your car and have a surprise visit from your biggest client – is possible

While you might feel like you’re fighting a losing battle, there are ways to up your time management skill sand keep your sanity intact. Just like finding the right kind of eating plan – which for one person may be Paleo, and another, raw food only – the tools that work for you will differ from those that work for a colleague. We’ve compiled various time management methods that you can adopt – and then adapt – to suit your needs.             

Use the 80/20 tima management principle to work smarter, not harder

Merely rethinking the way you prioritise your to-do list can be enough to up your productivity and quality of work. By adhering to the 80/20 rule, you’ll be able to determine – at a glance – what to do, when. Making the most out of this principle requires separating the ‘important’ from the ‘valuable’. The 20% encompasses the latter – the projects, tasks and people that are of the most value and should therefore be prioritised. “The other tasks, projects, and relationships (the ‘80’) are not unimportant, but they are less important”,says time management maestro Dr Todd Dewett. The majority of time management issues arise purely because people spend most of their day on the 80%, instead of on the 20%. Dewett advises that no more than 50% of your time should be spent on the ‘important but not critical’ tasks; instead, delegate, automate or outsource these where possible.

Find your ‘Einstein window’ to get more done (better) in a fraction of the time

Coined by Dewett, your Einstein window is the time of day when you’re most alert, focused and inspired. In other words – and to paraphrase Oprah – “the best version of yourself”. For some, this is first thing in the morning – while the chaos of the day is still in dreamland. I know people who swear by their hour alone in the office first thing in the morning, citing these 60 minutes as their most productive out of the whole day. Finding your daily sweet spot may take some trial and error. Take some time to notice when you’re at your best in the next couple of days. This is the time you need to devote to the 20%.

Set boundaries – for yourself – and others – in order to get the most out of your Einstein window

If you take out insurance on a car, a family heirloom or your household contents, but fail to protect the time that’s your most productive, your thinking is flawed. Without setting up ways to protect your Einstein window, you’ll soon lose sight of it, and any semblance of time management will fly out of the window. Bear in mind that your colleagues will have their own list of priorities, which are probably (and should be) vastly different to yours. Respect these, and it will be reciprocated. As Jason Fried, founder of several collaboration-based companies noted in his TED talk: Why work doesn’t happen at work so wisely reminds us: “There are very, very few things that are that urgent, that need to happen, that need to be answered right this second.”; if your colleagues know that knocking on your door between the hours of 10 and 11 is not an option, you’ll have a far higher chance of being left in (relative) peace to squeeze every last drop out of your most productive time.

When these methods are combined with time management tools like daily planners or productivity apps, a more productive, less stressed work day is on the horizon.  

Make sure that the time you’re spending on your corporate events is fruitful, and find out how our Event Management Software can help you do just that.